Close every month with the statements already in
Send each client one link for bank statements, receipts and the payments you could not place. Reminders go out before month-end, so you can reconcile on time.
Free to start · no card
- SepClosed
- OctClosed
- NovOpen
- Business checkingchase-checking-nov.pdfUploaded
- Receipts over $756 phone photosUploaded
- $1,240 to Northside?Outstanding
Due 5 December · reminder Tuesday
The monthly records behind a clean reconciliation
List what each client sends you by the fifth, plus the questions only the owner can answer.
Documents
- Statements for every bank account and card.
- Receipts over your threshold, as photos or PDFs.
- Payroll reports from whoever runs payroll.
Information
- What an uncategorised payment was for.
- Whether a transfer was a loan, draw or refund.
- Any new account, card or loan this month.
Three bookkeeping requests for the whole year
Onboarding gathers history, month-end the latest, and year-end packs it up for the accountant. Set each one up once.
New client onboarding
Every account and card, opening balances and last year’s statements.
Month-end
Statements, receipts, the payroll report and payments you need explained.
Year-end handover to the accountant
Closing balances, asset purchases and the inventory count, in steps.
A request a busy owner can finish between customers
On the first of the month, the owner of Harbor Street Bakery gets this month’s list by email. They upload the card statement and photograph receipts on the same phone, with no account to create. Next month you copy the request and change the date. See how document collection software ties requests, reminders and tracking together.
November records: 4 items
Hi Tom, here is this month’s list, due by the 5th.
- Amex card statementUpload
- Payroll reportUpload
- $1,240 to Northside?Answer
Reminders before you close the month
Pick a due date a few days before your close. Each reminder lists only the items still outstanding, and finished clients get no more email.
- Start of the month
Request sent
The client gets the link, the list and the date.
- Before the due date
A nudge for the gaps
It names what is missing and reopens the request.
- Due date passes
Flagged on your dashboard
You see which client could hold up the close.
- Everything in
Ready to reconcile
The month’s files and answers sit together, and reminders stop.
Know whose month you can close today
One dashboard shows each client’s monthly request, how far they have got and which are overdue. Start the day with the complete ones.
Click into a client to find the one statement still to come. It is usually the second card.
- Harbor Street BakeryNovember records3 of 4Due in 6 days
- Delgado LandscapingNovember records2 of 5Overdue by 3 days
- Wren Physical TherapyNew client onboarding8 of 8Complete
Bank statements, kept in private storage
Each month’s statements are filed privately with the month they belong to.
A personal link for each request. Clients upload and answer without an account.
Private file storage. Uploads are kept in private storage with controlled access.
Reviewed from your account. Sign in to Lead Source to see and open every file.
Kept with the request. Statements, IDs and photos stay together with the request they answer.
Questions bookkeepers ask
Can I send the same request to a client every month?
Yes. Save the request as a template, then send a fresh copy each month with the new month and due date.
Can clients upload photos of paper receipts?
Yes. Phone photos and PDFs both work. Progress is saved, so a shoebox of receipts can go in a few at a time.
Does Lead Source connect to bank feeds or read receipts?
No. It collects files and answers. Matching and coding stay in your accounting software.
Can I use it as a bookkeeping client intake form?
Yes. Build a multi-step request for business details, accounts and opening balances, then reuse it for each new client.
Close every month with the paperwork already in.
Send your first monthly document request free.
Start freeFree to start · no card